Manage your Expenses
in just 3 Steps.
Expensio runs the full reimbursement lifecycle — submit, approve, disburse, refund — with role-based control, Fund Accounts, audit trail that tracks every transaction.
Claim amount
$1,284.50
- Recipient
- Maya Rodríguez
- Fund Account
- Operations · USD
- Expense type
- Travel → Airfare
- Receipts
- 2 attached
Audit trail
Submitted request
Maya Rodríguez · Jun 12 · 09:41
Approved · “Within policy”
Devon Park · Jun 12 · 14:08
Awaiting disbursement
Pending · Disburser queue
Three moves, fully accounted.
Every request walks the same path. One person submits, one approves, one disburses — and each handoff is recorded.
- Requester
submit
Files the request — amount, expense type, recipient, and receipts.
- Approver
approve
Reviews and signs off, then routes it to the disburser queue.
- Disburser
disburse
Pays against a fund account and posts the entry to the ledger.
Many organizations. One account.
Most tools assume one company. Expensio is built on a tenant hierarchy — so a single account spans every branch, subsidiary, and department, each with its own funds, users, and workflows.
Tenant hierarchy
Account → Organization → User, enforced everywhere.
- HQ · San Francisco12 users · 3 funds
- EU Branch · Berlin8 users · 2 funds
- Logistics5 users · 1 fund
Org-scoped expense types
Each org defines its own expense types and sub-types.
A role for every hand on the money.
Seven roles, scoped per organization.
| Role | Submit | Approve / Reject | Mark paid | Manage users | Manage Fund Accounts | Read-only |
|---|---|---|---|---|---|---|
| Requesterself only | Yes | No | No | No | No | No |
| Approver | Yes | Yes | No | No | No | No |
| Disburser | Yes | No | Yes | No | No | No |
| Finance Manager | Yes | Yes | Yes | No | No | No |
| Org Admin | Yes | Yes | Yes | Yes | No | No |
| Super Adminaccount-wide | Yes | Yes | Yes | Yes | Yes | No |
| Reader | No | No | No | No | No | Yes |
Every dollar lands in a ledger.
Payments, deposits, and refunds post to Fund Accounts as signed transaction entries — each one traceable back to its request. Filter, chart, and export to CSV when the auditors come knocking.
Dashboard
Last 30 days · weekly
- May 19: $4.2k
- May 26: $5.1k
- Jun 2: $3.8k
- Jun 9: $6.4k
- Jun 16: $5.2k
Transaction log
EU Branch · Operations| Txn ID | Date | Recipient | Type | Amount |
|---|---|---|---|---|
| 7c2a…9f | 06/12/2026 | Maya Rodríguez | Expense | −$1,284.50 |
| 3b81…0d | 06/11/2026 | — | Money deposit | +$12,400.00 |
| 9f44…2e | 06/10/2026 | Devon Park | Expense | −$420.00 |
| a1c7…7b | 06/09/2026 | Sofia Lind | Refund | +$210.00 |
| 0e53…c4 | 06/01/2026 | — | Opening balance | +$36,000.00 |
Auditable by default.
The small things that mean you always know who spent what, who approved it, and where the receipt is.
A record you can trust
Every approval and payment is logged with who did it and when. Nothing can be quietly edited or deleted.
Receipts attached, not chased
Staff add photos or PDFs right to the claim.
Pay people, not just logins
Reimburse contractors, vendors, or staff who don't need an account. When someone leaves, their past claims stay on the books.
Approve from your phone
Get a notification the moment something needs your sign-off, and approve it in a tap.
See Expensio run your reimbursements.
A 30-minute walkthrough mapped to your org structure — roles, Fund Accounts, and the full lifecycle, using your real workflow.
- Set up roles across every organization
- Model Fund Accounts and opening balances
- Watch a request go from submit to paid